Case study · Security services · AI automation
Security services company automates tender discovery across 9 portals
A sales team that once checked federal and provincial portals by hand now receives relevant tenders automatically. TenderIQ watches 9 portals and the tender inbox around the clock, filters with AI and delivers each match to a shared sheet, the ERP and the team's email.
- Client
- A Leading Security Services Company (Pakistan)
- Industry
- Security Services
- Service
- AI Automation
- Product
- TenderIQ
Finding tenders had become a full-time job
The company bids on security, manpower and CCTV contracts across Pakistan. Finding those tenders was a daily manual job.
- 01
Many portals, every day
The sales team opened federal and provincial procurement portals one by one, each with its own layout and search.
- 02
Tenders were missed
With so many sources, relevant tenders were sometimes found late or not at all.
- 03
Scattered data
Tenders lived in browser tabs, inboxes and personal spreadsheets, with no single view for management.
- 04
Time spent searching, not bidding
Skilled staff spent their mornings searching instead of preparing competitive bids.
TenderIQ, running on the client's own PC, around the clock
Funtash deployed TenderIQ on the client's own PC as a hands-off service that runs day and night.
- 9 portals + tender emails
- AI relevance filter
- Google Sheet
- ERP upload
- Email alert
9 portals monitored
Automated, scheduled checks of federal and provincial procurement portals.
Secure EPADS login
Signs in to the client's EPADS vendor account to read tenders behind the login, with credentials stored encrypted.
Tender emails read
Notification emails, including SAP Ariba, are read automatically alongside the portals.
AI filtering
Only security, manpower and CCTV related tenders are kept; everything else is filtered out.
Central Google Sheet
Every relevant tender is logged with its closing date in one shared sheet.
Automatic ERP upload
Relevant tenders are pushed into the client's ERP, ready for the bid process.
Instant email alerts
The sales team is emailed as soon as a match is found.
24/7, no manual work
Runs on the client's own PC as a service with automatic restart. Nobody has to start or watch it.
Proven tools, put together for a hands-off service
Python handles the portal and email automation, OpenAI scores relevance, and a Linux systemd service keeps everything running and restarts it automatically.
- Python
- OpenAI
- Google Sheets API
- IMAP / SMTP
- ERP API integration
- Linux systemd service
What changed for the sales team
The team now starts each day with relevant tenders already collected, filtered and logged, and spends its time on bids instead of searching.
Smart Tender Discovery, Powered by AI
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